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Notarial Acts/Documentation

A member of the public requests a photocopy of a specific line item in your notary journal. They provide the month, year, and names of the parties, but they fail to provide the type of document notarized. How must you respond?

A

Refuse the request, because the written request must explicitly include the type of document notarized.

B

Provide the copy, as they provided the majority of the required information.

C

Charge a $15 research fee to find the missing document type.

D

Provide the copy only if they show a valid ID.

Official source: 2026 California Notary Public Handbook (2026)

Reference: Gov. Code section 8206(c)

Source checked September 7, 2026

✓

Correct Answer

A. Refuse the request, because the written request must explicitly include the type of document notarized.

Detailed Explanation

Journal Copy Requests. According to CA Gov. Code section 8206(c), a valid written request from the public MUST include three explicit elements: the name of the parties, the month and year of the notarization, AND the type of document. If any element is missing, the request is invalid and must be refused.

Notarial Acts/Documentation Question #216
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