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Misconduct/Fees

A member of the public submits a written request for a copy of a journal entry. The notary cannot find any matching entry. What must the notary do?

A

Supply either a photostatic copy of the line item OR an acknowledgment that no such line item exists, within 15 business days

B

Forward the request to the county clerk for resolution

C

File a report with the Secretary of State explaining the missing entry

D

Ignore the request — no response is required if no entry exists

Correct Answer

A. Supply either a photostatic copy of the line item OR an acknowledgment that no such line item exists, within 15 business days

AI Explanation

Notary's obligation to respond to journal copy requests. Government Code section 8206(c) requires the notary to respond within 15 business days of receiving a written request by supplying either (1) a photostatic copy of the relevant line item, or (2) an acknowledgment that no such line item exists. The notary cannot simply ignore the request — a response is legally required even when no matching entry is found.

Misconduct/Fees Question #308
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