Destroyed once a monthly summary has been sent to the county clerk.
Capable of being produced to the Secretary of State and others as necessary.
Maintained only in paper form in the county of qualification.
Stored only on the exact device used for the original remote session.
Official source: Notary Public License Law (March 2026)
Reference: 19 NYCRR §182.9(c)
Source checked September 7, 2026 · Answer reviewed September 7, 2026
Correct Answer
B. Capable of being produced to the Secretary of State and others as necessary.
Detailed Explanation
Electronic recordkeeping includes a production obligation. 19 NYCRR §182.9(c) requires retained records to be capable of being produced to the Secretary of State and others as necessary. Unlike a rule concerned only with retention period, this section tests whether the records can actually be retrieved and furnished when required.
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