Records may be stored through a third party if safeguarded by a password or other secure means.
Records must be made contemporaneously with the performance of the act.
Records need be retained for only five years.
Records must include the date, approximate time, and type of act performed.
Official source: Notary Public License Law (March 2026)
Reference: Banking Law §335; Part 182 requires; 19 NYCRR §182.9(a)-(b)
Source checked September 7, 2026
Correct Answer
C. Records need be retained for only five years.
Detailed Explanation
Part 182 requires longer retention than many users expect. Under 19 NYCRR §182.9(a)-(b), notarial records may be securely stored through a third party, must be created contemporaneously, and must be retained for at least ten years. Not to be confused with shorter deadlines elsewhere in the booklet, such as the ten-day mailing rule under Banking Law §335.
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