A notary who changes the information originally submitted for electronic registration must update it before performing an electronic notarial act using the changed information.
A notary must keep access information used to affix the electronic signature under the notary’s sole control, subject to narrow disclosure exceptions.
A notary may let office staff use the notary’s password or token if the notary later reviews the act.
A remote online notarial certificate must clearly state that the person appeared using communication technology.
Official source: Notary Public License Law (March 2026)
Reference: 19 NYCRR §182.4(a)(11)
Source checked September 7, 2026
Correct Answer
C. A notary may let office staff use the notary’s password or token if the notary later reviews the act.
Detailed Explanation
Electronic-signature security must remain personal to the notary. 19 NYCRR §182.4(a)(11) and (b) require updates before using changed registration information and require that access information such as passwords, PINs, biometrics, tokens, or protected software remain under the sole control of the notary. For contrast, later review does not cure unauthorized credential sharing.
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