They need only be kept if a video recording was made.
They must be capable of being produced to the Secretary of State and others as necessary.
They may never be stored through a third party.
They must omit all reference to the technology vendor used.
Official source: Notary Public License Law (March 2026)
Reference: Part 182 records; 19 NYCRR §182.9(c); Part 182 must
Source checked September 7, 2026
Correct Answer
B. They must be capable of being produced to the Secretary of State and others as necessary.
Detailed Explanation
Record production duties continue after the act is completed. 19 NYCRR §182.9(c) says records maintained under Part 182 must be capable of being produced to the Secretary of State and others as necessary in relation to the notary's obligations. Unlike the common assumption that only the audio-video file matters, the rule also covers the broader compliance records listed in §182.9(a).
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